Catching up on CPA PERT Reports

If you find yourself behind on your CPA Canada Professional Experience Requirements (PER), don’t panic! While the pressure can be overwhelming, there are effective strategies you can use to get back on track. Here’s a breakdown of what you need to know and do when you’re behind on a CPA PER reports.

Behind on PERT reports

First, you should know that you’re not the only student behind on PERT. I receive messages daily from students who are behind on PERT – or who’ve never submitted any PERT reports – and their deadline is fast approaching. This is common and CPA PER reviewers are used to this.

Here’s my advice based on your situation:

Your CPA program deadline is approaching: If your CPA deadline is within the next 6 months, your first course of action is to ask for an extension. The process is to send a message to your provincial CPA PER team and outline the extraordinary reasons that have prevented you from completing your program requirements on time. If you’ve already passed CFE, your chances are even higher. I’ve successfully consulted and helped students get extension and complete their requirements before the deadline.
You haven’t submitted reports for a long time: If you haven’t submitted PER reports for a while, but your deadline is 6-12 months – or even farther down the road, don’t worry about extension at this point. In fact, PERT team doesn’t allow extension requests until you’re within the 6-month range. Your first course of action is to catch up – and you need to do it ASAP.

How to catchup on PERT

Let’s say you haven’t submitted PERT for 1, 2 or even 3 years. In situations like this, CPA PER team asks that you write 1 big report for the entire period. They don’t require you to go back and re-do the missed reports and mentor meetings, unless you changed jobs during that period or your title changed.

If your job or title changed, then they ask that you split your catch-up report for each of those segments. For example, let’s say you haven’t submitted PER for 3 years and you switched jobs 4 times. You would write 4 catch-up reports for each of those jobs, putting the date range based on when you worked in each company.

Before you start writing the reports, I recommend that you send a brief email to your provincial PER team and let them know your plans. Tell them that you’re behind on PER and you’re planning to do a catch up report for each of your jobs. They will give you confirmation to go ahead and you can write the reports. If for some reason they ask you to combine the reports, or write extra reports, follow their instructions and write as they say. CPA PER requirements are set provincially and PER team is very inconsistent. Though they have harmonized policies, each province has its own team that reviews and approves PER submissions. Some provinces, like Ontario, are consistent in their responses and requirements. Other provinces, like BC and Alberta, are less consistent. For this reason, it’s better to be proactive and communicate your intentions, rather than spending your time writing the reports and getting the feedback from them that you were expected to follow another procedure.

When writing your catch up reports, it’s important that you show progression. This means in the first few reports, claim only level 1 – don’t claim level 2 at all. Then in the final report(s), claim the level 2s.

Now, let’s look at the scenario where you’re behind and you haven’t changed jobs nor titles. For example, let’s say you haven’t submitted PER for 3 years and you worked in the same company and role for the whole period. In this case, create 1 big report for this entire date range. Don’t split your report into smaller segments. Similar to above, you should send a brief email to your local CPA PER team and let them know you’re planning to write 1 big report and let them give you green light. As I said earlier, CPA PER team is inconsistent, it’s best to have written communication from so that your bases are covered.

When you’re writing the 1 big report, the progression (ie, Level 0 and Level 1) can be skipped, you’re assumed to be already at level 2 because it’s a wide range, so claim mostly level 2s. Your challenge will be to write concisely because they will be looking for multiple examples in each area. I have a specialized PER template that will help you write multiple examples in 1 report and stay within the 5,000 character limit in my CPA PER Review coaching program.

Penalties when you’re behind on PERT

In an ideal world, candidates would create a PER report bi-annually (twice a year or every 6 months), meet their mentors twice a year and finish PERT at the exact 30-month point. The reality is that many students are behind on PER and they miss report submissions and mentor meetings.

CPA provincial bodies penalize 1 month for every missed mentor meeting. So if we normally need 30 months to graduate, if you’re behind on PER, you’ll need more than this. For example, if you haven’t done PER reports nor met your mentor for 2 years, then you missed 4 mentor meetings (twice every year for two years). You’ll be penalized 4 months. This means you will need a total of 34 months to graduate. Your best course of action is catch up as soon as possible, by writing the catch up report(s), and once you get up-to-date, finish off any remaining months from your current job.

You can see what your penalty is by accessing your online PERT tool, clicking on Consolidated Summary and running it for all your reports. This will not display properly if you haven’t submitted any reports, so you will need to wait until you’ve submitted the catch up report(s) to find out.

How to write a PER report

I’ve written tips and tricks on PER in the articles below:

Keep an eye on my blog posts and social media channels for more articles. For personalized support, check my CPA PER Review courses for consultation, templates, examples and tailored support with writing your CPA PER reports.